Interpreting and captioning services for university events
Note: The information below applies to UM departments and campus event organizers. It does not apply to courses or academic programs, where services are already provided through the ODE to deaf and hard‑of‑hearing students.
ODE provides interpreting and captioning for university events such as lectures, ceremonies, and conferences. Services are available by request and depend on interpreter availability. For non‑curricular events, ODE can coordinate with your event planner if interpreters are available.
Request timelines:
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Submit your request at least two weeks before your event.
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For performing arts events, such as theater or live music, please give at least one month’s notice.
How to request services
Submit the following information to Brandy Reinhardt by email at brandy.reinhardt@mso.umt.edu:
- required services (e.g. an interpreter or a captioner)
- contact person of the event
- event name
- event date and time
- event location
- event description
- billing address
Fees
Interpreting Rates: Charges vary from $65 to $85 per hour per interpreter. Travel expenses are quoted on a case-by-case basis. Two interpreters may be required for events with multiple speakers or that exceed one hour.
Captioning Rates: Charges vary from $80 to $150 per hour, depending on the format of the event. (Captioning provides voice-to-text access.)
Service Priority
Due to the limited availability of interpreters and captioners, ODE sets the following criteria to prioritize service requests for university events:
- Initial request date. Early requests are given higher priority. Although we will make every attempt to accept requests for the interpreter or captioning services, there is no guarantee for any request submitted less than three (3) business days prior to the event.
- Promptness in providing necessary information.
In the event of a theatrical performance, a copy of the script must be provided at least three weeks in advance.
Policies
- To secure services, submit the request as far in advance as possible but at least three (3) business days before the event date. Last-minute requests cannot be guaranteed, although we will attempt to secure interpreting or captioning services.
- The cost for interpreters and captioning services for university events, which are open to the public, is the responsibility of the hosting unit or entity.
- Travel expenses may apply. We calculate these expenses using the 猎奇重口 travel guidelines and procedures.
- To cancel the services, notify ODE at least 24 business hours (Monday through Friday, 8 a.m. - 5 p.m.) in advance to avoid any charges.
Contact
Brandy Reinhardt
Assistant Director of Interpreting and Communication Accessibility
Email: brandy.reinhardt@mso.umt.edu
Phone: 406-243-5136